Other than our coaches, the team is 100% volunteer-based. Summer league swimming is a "family" sport, parents are an integral part of the success of the team as they volunteer, lead, and run the organization. With so many volunteer opportunities to choose from, everyone plays an important role and has a great time.

Each CCS Shark family is required to fill at least 3 volunteer spots during the season.  **As part of this requirement, each family is required to serve at least on bullpen duty. ** 
Failure to complete your volunteer commitments will result in a $200 fee.

Volunteer spots are for either the first or second half of the meet.  Meets start at 5:30 pm and end around 9pm.

• The first half includes Events 1 - 43.  It usually runs from 5:30 pm until around 7:30pm.
• The second half includes Events 44 - 86.  It usually runs from around 7:30pm until the meet is over.

Parents of Age group 6 & Under swimmers, please note that your swimmers only swim during the first half, so consider that when you sign up to volunteer. 

Announcer: 
The home team will arrange for someone to act as announcer. This position requires at least one year of experience with swim meets

• At all times the announcer should know what is going on…the event number, number of heats per event etc. so the calls can be made without haste. This keeps the meet running smoothly. 
• At all times the next event should be on the deck. Working closely and communicating with the deck manager is vitally important in this position. 
• The announcer should avoid talking while the starter is giving commands to the swimmers.
• Example of correct commands:
  • First call, event number and event description (i.e. "Event number 1, 6 & under girls free relay. Please report to the blocks").
  • After a short interval repeat the above for the second call.
  • At the end of second call, wait a short interval and give final call for the event.
  • The announcer should follow this procedure for all remaining events.
• Try to stay 3 events ahead of the event in the water.

Timers:
Each team shall provide two timers for each of their team's lanes. In a five lane pool, the home team will provide two timers for the fifth lane.

• One of the timers will operate the watch, and the other will record the times on the lane timer worksheet
• In all events and at all times, the timer must have a clear view of the race and finish line. The timer shall look at the starter’s gun and start the watch at the instant of the starting signal. The timer shall stop the watch immediately when any part of the swimmer’s body touches the solid end of the pool as defined by the USS rulebook. The second timer shall record times on the timer’s worksheet and communicate these times to the master recorder who shall record them on the score sheet.
• This is a fun job! You are up close to all the action, but be sure to wear shoes that can get wet as you will probably get splashed!

Place Judges:
Each team shall provide a place judge. 

• The judges must in all events and, at all times command a clear view of the race and finish line. 
• Judges shall not serve as timers in the same race. 
• The judges are to judge the place finishes as they see them. 
• The judges are to write the place finish on their updated copy of the meet program. 
• The judge’s recorder at the end of the race will copy that order of finish on the Judges Placing Form. 

Judges Recorder:
The home team will supply a judge’s recorder. 

• This person will place himself/herself behind the place judges with his/her own copy of the Judges Placing Form.  When the race is finished, and the judges and starter/referee have ruled on the place finishes, the Judges Recorder will record the places in the appropriate block on the Judges Placing Form. 
• For swimmers who have been disqualified by the starter/referee, the Judges Recorder will write “DQ” in the place block for that swimmer. 
• The Judges Recorder then passes his/her completed Judges Placing Form to the master recorder. 
• The Judges Recorder has no say in the order of finish and should not attempt to influence the place judges.

Master Recorder:
Each team will provide a Master Recorder. 

• The master recorder collects the Judges Placing Form from the Judge’s Recorder when the event is complete and all places have been recorded. 
• The master recorder will then go to each lane and record each swimmer's time in the Time Column of the Judges Placing Form as noted by the recording timer.
• With all places and times recorded, the master recorder will deliver the completed Judges Placing Form to the scoring table either directly or via the runner.  Each team can alternate this job for each race.

Computer Operator: (Swim Committee Role)
One computer operator shall be provided from each team. 

• They shall work together at the table provided. They will input the results from each event as reflected on the completed Judges Placing Form into the computer immediately after each event. 
• A running score shall be kept at all times. 
• Upon completion of the meet each team shall receive a copy of the final meet results. 
• It is suggested that teams alternate this job every group of events: i.e. one operator does the short free then the other operator does the long free.  The person who is not currently working on the computer should assist the computer operator with checking the input of times and places.

Ribbon Stickers:

•  Ribbon stickers shall be responsible for placing the completed ribbon labels on the appropriate award and placing them into a box for the appropriate team.
• Ribbons should be placed in two separate boxes and given to each team at the end of the meet. The home team provides ribbons for the 1st heat of each event. The visiting team provides their own ribbons for all other heats.

Bullpen:

• There will be 2-3 volunteers for the age groups 6U, 7&8, and 9&10. They should be parents in these age group who can locate swimmers and get them to the bullpen, organize/line them into events and heats, and walk them to the deck when their event is called to the deck by the announcer (usually 3-4 events ahead). 
• We will ask that all 10 and under parents make sure their kids are in the bullpen 8 events ahead of their next event to make this job easier!

Deck Manager:
Each team will provide a deck manager. 

• This person is in charge of the ready area and shall line up all swimmers on the deck for their event. 
• He/she shall be provided with the heat sheet listing names of all swimmers in all events. 
• He/she shall notify each swimmer to wait behind the starting block until the starter takes over control of the race.
• The visiting team shall arrange for someone to work in the ready area to assist the deck manager in identifying swimmers. These people should be strong natured.
• Getting the swimmers and making sure that they are in place is difficult yet critical to the smooth running of the meet. 
• Each team is responsible for making sure that their swimmers report to the ready area from the team area in time to be checked in by the deck manager.

Concession Coordinator (Swim Committee Role)

• Manages the concession stand from pre-ordering candy and food, overseeing the delivery of it, and making sure everything is set up the day of the meet.
• Also checks in during the meet to ensure concessions are running smoothly. 
• Will need to stay after it's over to clean up.

Concession Volunteers:

• Work inside the Rec Center serving food and drinks and collecting cash during the meet. 
• This is a great job for someone who wants to be in the air conditioning! 
• You don’t watch the meet during the half you are volunteering for, but there are usually enough volunteers that you take turns stepping outside to watch your child’s race as their event approaches, so you don’t miss the excitement! 
• 1st half usually starts at 4:00 to help with last minute set up.
• 2nd half helps with putting things away after the meet.

Griller:

• Operates the grill for the concession stand. Cooks hamburgers and hotdogs. 

Donuts:

• Purchase donuts for the team for Fun Fridays.